RFP - MATERIAL RECOVERY, COMPOSTING, AND C&D PROCESSING CONSULTANT SERVICES

DESCHUTES COUNTY DEPARTMENT OF SOLID WASTE
REQUEST FOR PROPOSALS

MATERIAL RECOVERY, COMPOSTING, AND C&D PROCESSING CONSULTANT SERVICES

Deschutes County seeks a consultant to help the Department of Solid Waste and the County determine a comprehensive scope of work for a new solid waste program for the county and region. The consultant should collaborate with the County to weigh multiple financial and operational options and ultimately develop a detailed plan that includes the following deliverables:

1. An analysis of available financing mechanisms to design, build, and operate a new separation and diversion facility (or facilities) focused on a single-stream, commingled recyclable processing facility (CRPF), organic residuals (including food discards), and construction and demolition debris. This analysis should include capital project costs, sources of recurring revenue, and operating expenses. Financing options include debt financing (bonds), public-private partnership, and/or revenue from tip fees, sales of recovered items, and associated operating expenses.
2. A comparative economic analysis of building and operating a local CRPF vs. transporting recyclables to the Portland CRPF including operating expenses and revenue generated from recovered materials and pickup/acceptance fees
3. An analysis of all available options’ impacts on rate structures and modeling scenarios at differing tip and contamination fees per facility.
4. An analysis of aforementioned facilities’ equipment needs, traffic flow, site planning, feasibility, operational requirements, and other factors.
5. An RFP template and criteria for identifying and selecting potential facility operators including, but not limited to, private companies, county staff, non-profit operators (i.e., producer responsibility organizations), or other third parties.
6. Assistance in developing facility design to include tip floor space, traffic flow, size and shape, or any other aspects of design that impact or are informed by operations.
7. Assistance with the procurement process of the aforementioned including operating contract development and contract negotiation support.

The Request for Proposal may be obtained or examined at the Deschutes County Department of Solid Waste offices at
the address listed below or viewed at www.deschutes.org/rfps.

IMPORTANT: Prospective proposers downloading/accessing website-posted Request for Proposals and other bid documents MUST complete and submit the Contact Information Form provided on the website, to receive follow-up documents (addenda, clarifications, etc.). Failure to provide contact information will result in proposer disqualification.

Proposals shall be limited to no more than 30 pages in length and may include 11”x17” sheets as appropriate for items such as schedules and spreadsheets. Proposals must be received by Friday May 2, 2025, 4pm PST and are to be submitted using one of the following formats:

Format 1:
Direct submittal of one printed copy and one digital pdf copy addressed to:
Tim Brownell, Director of Solid Waste
Deschutes County Department of Solid Waste
61050 S.E. 27th Street
Bend, Oregon 97702

Format 2:
Email submittal of a digital pdf copy addressed to tim.brownell@deschutes.org.
Note: Deschutes County assumes no responsibility for email submittals that are late due to internet
outages or other technology problems.

Refer any questions to Tim Brownell, Director of Solid Waste at:
Phone: (541) 317-3177
Fax: (541) 317-3959
Email: tim.brownell@deschutes.org

This is not a contract offer and with this solicitation, the proposer assumes any liability for the costs incurred in the
preparation and transmittal of proposals in response to the solicitation.

Award of this project will be based on criteria as described in the Request for Proposals and includes, but is not limited to experience and qualifications in municipal solid waste materials recovery facilities development, procurement, and project management.

Questions regarding this solicitation can be directed to:
Tim Brownell, Director of Solid Waste
Deschutes County Solid Waste Department
61050 SE 27th Street
Bend, Oregon 97701
Phone: (541) 317-3177
Fax: (541) 317-3959
Email: tim.brownell@deschutes.org

THE BEND BULLETIN: April 1, 2025 and April 3, 2025
DAILY JOURNAL OF COMMERCE: April 2, 2025 and April 4, 2025

Full RFP with supporting documents can be found in the Supporting Documents section below.

Please fill out the form below if you are interested in bidding on this RFP.

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